Organization profile
Edit your organisation's profile, branding, example prompts, app access and security defaults
The page Organization profile under Organisation holds your organisation's basic information, its branding and the defaults that apply to every member. You need the permission Manage organisation settings.
General
| Field | Description |
|---|---|
| Organisation name | The legal or display name of your organisation |
| System name | The name shown as the AI's identity across the platform (for example "DeutschlandGPT") |
| Company description | Background on your organisation that serves as context for every AI answer |
Both names are required. The company description holds up to 1,024 characters. Describe your business, your audience or anything else that should shape how the AI talks to your team.
The description is included as context in every conversation of every member. Keep it short and focused on what matters for day-to-day work.
Branding
Upload separate logos for the light display and the dark display. They appear in the header and wherever your organisation's branding is shown.
Example prompts
Add up to 10 suggested prompts with up to 2,048 characters each. Up to four of them appear at random above the input field in new chats for everyone in your organisation, which steers your team towards common use cases.
App access
The switches in this section take effect as soon as you change them.
Mobile app
Manage mobile app usage decides whether members may use DeutschlandGPT in the mobile app. Switched off, nobody in the organisation can sign in on mobile.
Web search, image generation and agent mode by default
Three switches set the starting state of every new chat: Web search on by default, Image generation on by default and Agent mode on by default. They behave differently depending on their position:
- Off: every new chat starts without the feature. Members can switch it on for the chat they are in; the next chat starts without it again.
- On: every new chat starts with the feature. A member who switches it off for themselves stays without it until they switch it back on.
Agent mode lets the assistant search connected integrations and document folders. That uses more tokens per request, so think about costs before turning it on by default.
To deny a feature to certain employees entirely, remove the matching permission from their role under Roles, for example Use web search in chat or Use agent mode in chat. The switch in the chat then disappears for them.
Enable new integrations automatically
Enable new integrations automatically controls what happens to an integration DeutschlandGPT publishes in future.
- On (default): a newly published integration is available to your organisation right away. If you do not want it, switch it off afterwards under Integrations.
- Off: a newly published integration starts blocked and only becomes usable once an administrator releases it.
Switching this off is not retroactive. Every integration already available to your organisation stays enabled, including ones you never released explicitly. Your organisation's own connections, such as an MCP server or WebDAV server you added yourself, are exempt and work immediately.
Require two-factor authentication
With Require two-factor authentication, every member must set up two-factor authentication before they can use the app. You can only turn it on after enabling two-factor authentication on your own account.
When you confirm with Require, every member without two-factor authentication is signed out immediately, including in the mobile, desktop and Office apps. They can only use the app again after completing the setup. Members who already use it stay signed in.
If a member loses access to their authenticator app, reset their two-factor authentication on their page under Users.
Automatic deletion of chats
The dropdown Automatic deletion of chats sets the longest time chats are kept in your organisation. The same setting, together with periods for transcripts and recordings, is described under Data retention.
Beta features
Enterprise organisations can join the beta tester programme with Activate beta access. Your organisation then gets early access to features still in testing. Beta features may change or be unavailable at times. You can leave the programme again with Deactivate beta access.
Local MCP servers
Allow local MCP servers decides whether members may add MCP servers in the desktop app that run on their own computer and are used by Code and Cowork. The switch is on by default. Every call runs with the member's rights on their device, and the results go to the selected AI model. When you switch it off, the desktop app stops all local servers at its next sync. Details are under Local MCP servers.
When professional secrecy (§203) is active
If your organisation has activated professional secrecy (§203), a notice at the top of the page says so. Only AI models whose provider is covered by the §203 addendum can be used then.
Delete organisation
Deleting an organisation is permanent and cannot be done self-service. To start a deletion, click Contact customer support in the Danger zone.
Deleting your organisation permanently removes all users, data, chats and settings. This cannot be reversed. Contact support only if you are certain.