Scheduled Tasks
Set up recurring or one-time tasks from the chat, then run, edit, pause and delete them.
A scheduled task is a chat request that runs by itself on a schedule, for example a daily news brief at 7 a.m. Each run sends you the result by e-mail, and the mobile app also notifies you with a push message. This page lists your tasks under Settings → Scheduled Tasks.
You need the role permission "Geplante Aufgaben anlegen und verwalten" (create and manage scheduled tasks). If you don't see the page, ask your administrator.
Create a Task
You create tasks in the chat. Tell the model what it should do and when, for example "Send me a summary of my open invoices every Monday at 9 a.m." or "Remind me tomorrow at 3 p.m. to call the tax advisor". It sets up the task, and it appears on this page.
Browse Your Tasks
Each task card shows the name and the status: Active, Paused, or Completed for a one-time task that has run. Click a card to open its detail view.
Read a Task's Detail View
The detail view shows the instructions, the schedule with the next run, the model the task uses and where the result is sent. Below that is the list of Executions. Select one to see its result, how long it took, and which tools it used. A run that was interrupted before it finished, for example by a server restart, is marked as failed with the reason after two hours at the latest; the task's next run is not affected.
Run a Task Now
Click Run now to start the task immediately, outside its schedule. The arrow next to it offers Run without email, which only stores the result, and Run and send email.
Edit a Task
Click Edit to change the name, the instructions, the schedule and the model. You can enter the schedule as daily, weekly or monthly, or describe it in your own words under Set with AI.
The model drives what each run costs. A run is billed against your own chat usage. Account default always uses your current default chat model, so if you switch your default to a more expensive model, every future run of the task costs more too. A run is an unattended task with many steps and can use a lot of your budget on a premium model. If the cost should stay the same, pick a fixed model for the task. Your run list and AI Usage show what tasks consumed.
Approvals in Scheduled Runs
Nobody is at the screen to approve a step while a task runs, so tasks don't ask. An action set to "Ask every time" runs without a card, because you authorized it when you created the task. What still applies is Never allow under Permissions and anything your organization has switched off. If a task should never send mail or change data in a connected service, set that service, or writing in general, to Never allow.
How Results Arrive
Each run sends its result to you as one email. If the task's instructions ask to mail you the result, that is the same email: a mail without attachment from your connected Outlook or Gmail account addressed only to you is not sent, so the result does not arrive twice. Mails to other people, forwards, scheduled sends and mails with an attachment still go out.
Pause or Resume a Task
Use Pause and Resume to stop or restart the scheduled runs without deleting the task. Tasks that already exist also keep running if your permission to create tasks is revoked later.
If no active license is assigned to your account, a task is paused automatically at its next run, and you receive one e-mail about it. Once a license is assigned to you again, resume the task with Resume.
Delete a Task
Click Delete in the detail view. This removes the task and its schedule permanently.